Job Description

Skills:
 dictation, Stenography, Travel Management, Executive Calendar Management, typing, Microsoft Excel,
   

  

Job Accountabilities
* Taking down dictation and typing of agreements, etc.
* Maintain calendars, arrange, coordinate meetings and logistics
* Answer executive phones, take accurate message, handle urgent calls with appropriate judgment.
* Arrange (including selection of date, time, and location) internal and external meetings
* Handle all travel arrangements (domestic and international) including hotel arrangements, car, etc. accommodation, airline reservations, rental cars, off-site meeting venues.
* Arrange special meeting facilities (e.g. food, PC projector, etc.); send meeting confirmation emails
* Overall Administration
* Confidential records maintenance
* Filing of documents systematically


Skills & Competencies
* Good interpersonal communication skills
* Effective time and workload management
* Effective multi-tasking skills
* Proficient in Microsoft Office and excel
* Pro-active, problem solving approach
* Ability to form good working relationships with a wide range of groups
* Self-motivated and able to work unsupervised and on own initiative
* Keen eye for detail and accuracy


Education Required
* Graduate in any stream