Job Description

About Droisys: 

Droisys is a dynamic and fast-growing company dedicated to providing cutting-edge technology solutions to clients worldwide. We pride ourselves on innovation, collaboration, and client-centric service. We are seeking a highly organized, outgoing, and proactive Assistant Coordinator to support our management team and ensure seamless communication with our clients.

Position Overview: 

The Assistant Coordinator will be primarily responsible for reaching out to our clients to schedule meetings with the Droisys management team. This individual will handle coordination for both internal and external meetings and events and assist with general office tasks. A friendly, engaging personality is key, as you will be interacting regularly with clients and helping to facilitate effective communication.

Key Responsibilities:

* Proactively reach out to clients to schedule meetings with Droisys’ management team, ensuring clear and professional communication.
* Serve as the primary point of contact for meeting arrangements between clients and management.
* Coordinate and schedule meetings, events, and conferences, including preparing agendas and handling logistics.
* Attend client meetings as needed, take minutes, and follow up on action items.
* Manage the management team’s calendar, ensuring efficient scheduling and avoiding conflicts.
* Assist with day-to-day administrative tasks such as answering phones, managing emails, and preparing documents.
* Support office operations by maintaining office supplies and assisting with general office management duties.
* Act as a liaison between clients and internal teams, ensuring clear communication and timely responses.
* Assist in organizing company events, workshops, and conferences.
* Maintain confidentiality of sensitive information.

Qualifications:

* Bachelor’s degree in Business Administration, Communications, or a related field (preferred but not required).
* Experience in administrative or coordination roles.
* Strong organizational skills and attention to detail.
* An outgoing, engaging personality with excellent communication and interpersonal skills.
* Ability to build rapport quickly and maintain strong relationships with clients.
* Experience in scheduling and calendar management.
* Ability to prioritize tasks and manage multiple projects simultaneously.
* Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and scheduling tools (e.g., Google Calendar, Outlook).
* Familiarity with virtual meeting platforms such as Zoom, Teams, or Google Meet.
* Demonstrate an interest in the sales process and its development.
* A proactive and positive attitude with the ability to work both independently and as part of a team.

Droisys is an equal opportunity employer that values diversity, inclusion, and belonging. We are committed to fostering a diverse work environment and do not discriminate based on race, religion, color, national origin, gender, gender expression, sexual orientation, age, marital status, veteran status, disability status, or any other characteristic protected by law.

Job Types: Full-time, Part-time

Pay: $16.00 - $20.00 per hour

Expected hours: 20 – 40 per week

Schedule:

* 4 hour shift
* Day shift
* Monday to Friday

Experience:

* Customer service: 1 year (Preferred)
* Appointment scheduling: 1 year (Preferred)

Location:

* Fremont, CA 94538 (Preferred)

Ability to Commute:

* Fremont, CA 94538 (Required)

Willingness to travel:

* 25% (Preferred)

Work Location: In person