Job Description

### Job Description


At Gilead, we’re creating a healthier world for all people. For more than 35 years, we’ve tackled diseases such as HIV, viral hepatitis, COVID-19 and cancer – working relentlessly to develop therapies that help improve lives and to ensure access to these therapies across the globe. We continue to fight against the world’s biggest health challenges, and our mission requires collaboration, determination and a relentless drive to make a difference.  



Every member of Gilead’s team plays a critical role in the discovery and development of life-changing scientific innovations. Our employees are our greatest asset as we work to achieve our bold ambitions, and we’re looking for the next wave of passionate and ambitious people ready to make a direct impact.  



We believe every employee deserves a great leader. People Leaders are the cornerstone to the employee experience at Gilead and Kite. As a people leader now or in the future, you are the key driver in evolving our culture and creating an environment where every employee feels included, developed and empowered to fulfil their aspirations. Join Gilead and help create possible, together.  

  

Job Description  



Everyone at Kite is grounded by one common goal – curing cancer. Every single day, we seek to establish a direct line between that purpose and our day-to-day work. Would you like to join us in this mission?


We are seeking a highly motivated individual to join us as an Executive Coordinator to support the Executive Vice President and Global Head of Kite, a Gilead Company in Santa Monica. You will manage a wide range of support functions in a fast-paced, growing environment. You will be a key member of the team – and like everyone on the team, you may be asked to jump in to assist in areas outside of your primary responsibilities. You will be flexible, proactive, and resourceful, with a high level of professionalism and confidentiality. Additionally, the selected candidate will possess exceptional administrative and organizational skills, as well as demonstrate effective written and verbal communication ability. Excellent interpersonal skills are required, as this position interacts with all levels of employees and a team of administrative assistants across functions and locations.

Essential Responsibilities include but are not limited to:

* Understand the goals and objectives of the company and valuably contribute to the achievement of those goals and objectives by handling complex projects and events independently.
* Serve as the lead coordinator for the Executive Assistants of the Kite Leadership Team, ensuring a consistent Kite approach.
* Proactively maintain daily calendar for the Executive Vice President and Global Head of Kite – manage schedule changes and resolve conflicts.
* Plan and submit travel instructions to travel agency – complete travel agendas related to lodging, ground transportation, meetings/locations/restaurants, etc.
* Set up meetings – liaise with attendees (in-house or externally) and arrange needed resources (e.g., teleconference, projection, meals).
* Help plan and coordinate Global Head of Kite meetings and events, including event planning and negotiation of vendor contacts, as necessary.
* Schedule and coordinate interviews in partnership with Talent Acquisition and interview teams – greet candidates and assist with on-site logistics.
* Liaise with senior level external parties to provide information and answer questions and to coordinate activities, which are important to the function and leader.
* Effectively use software programs such as Outlook, Excel, Word, and PowerPoint to prepare and distribute memos, letters, reports, agendas, spreadsheets, organization charts, and presentations – organize online collaboration sites (e.g., SharePoint) for the Kite Executive Team.
* Collect, record, monitor, verify, and consolidate relatively complex data and information from multiple sources, and often with short lead time.
* Submit invoices and ensure payment as needed – manage navigation of Company purchasing processes and systems.
* Support Kite Executive office and Chief of Staff.
* Complete and process expense reports.
* Answer calls and assist in managing emails.
* Ensure that all work is completed with a high level of attention to detail and accuracy.
* Work closely with Gilead Executive Admins and maintain confidentiality.

Basic Qualifications:

* Master’s and 2 years of administrative experience OR
* Bachelor’s and 4 years of administrative experience OR
* Associate and 5 years of administrative experience OR
* High School Diploma/GED and 6 years of administrative experience

Preferred Qualifications:

* Experience providing administrative support to an executive leader.
* Ability to keep the big picture in mind and influence workflows accordingly.
* Exceptional professionalism to discretely handle confidential material, including sensitive financial information.
* Advanced Microsoft Office skills (Outlook, Word, PowerPoint and Excel) required.
* Superb proofreading and editing skills of technical documents.


The work you do at Kite will help change how cancer is treated and ensure patients and their families have more time together. Ready to create more tomorrows with us?


#LI-ML1


#IND123


The salary range for this position is: $130,220.00 - $168,520.00. Gilead considers a variety of factors when determining base compensation, including experience, qualifications, and geographic location. These considerations mean actual compensation will vary. This position may also be eligible for a discretionary annual bonus, discretionary stock-based long-term incentives (eligibility may vary based on role), paid time off, and a benefits package. Benefits include company-sponsored medical, dental, vision, and life insurance plans\*.  

For additional benefits information, visit:


https://www.gilead.com/careers/compensation-benefits-and-wellbeing

* Eligible employees may participate in benefit plans, subject to the terms and conditions of the applicable plans.

For jobs in the United States:
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As an equal opportunity employer, Gilead Sciences Inc. is committed to a diverse workforce. Employment decisions regarding recruitment and selection will be made without discrimination based on race, color, religion, national origin, gender, age, sexual orientation, physical or mental disability, genetic information or characteristic, gender identity and expression, veteran status, or other non-job related characteristics or other prohibited grounds specified in applicable federal, state and local laws. In order to ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans' Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact ApplicantAccommodations@gilead.com for assistance.


For more information about equal employment opportunity protections, please view the 'Know Your Rights' poster.


NOTICE: EMPLOYEE POLYGRAPH PROTECTION ACT  

YOUR RIGHTS UNDER THE FAMILY AND MEDICAL LEAVE ACT  

PAY TRANSPARENCY NONDISCRIMINATION PROVISION


Our environment respects individual differences and recognizes each employee as an integral member of our company. Our workforce reflects these values and celebrates the individuals who make up our growing team.


Gilead provides a work environment free of harassment and prohibited conduct. We promote and support individual differences and diversity of thoughts and opinion.

For jobs in France:
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