Job Description

Job Title: Administrative Coordinator  
Location: Newport Beach, CA  
Industry: Luxury Car Wrap and Rental Business

About Us:  
We are a high-end luxury car wrap and rental business located in beautiful Newport Beach, CA. Our team specializes in offering exclusive, high-quality vehicle wraps and rentals to a discerning clientele. We pride ourselves on providing exceptional service and attention to detail, ensuring that our customers' experience is nothing short of extraordinary. As we continue to grow, we are seeking a motivated and detail-oriented Administrative Coordinator to join our team.

Job Description:  
As an Administrative Coordinator, you will play a key role in ensuring the smooth day-to-day operations of our business. This is a multifaceted position that requires strong organizational skills, a proactive attitude, and the ability to manage multiple tasks simultaneously. You will work closely with our management team, vendors, and customers to help ensure the highest level of service.

Key Responsibilities:

* Manage and organize schedules, appointments, and meetings for the team and clients.
* Handle customer inquiries and provide exceptional service via phone, email, and in-person.
* Maintain accurate records of inventory, vehicle rental agreements, and client interactions.
* Assist with vehicle preparation and coordination for rentals and wraps.
* Process rental contracts, payments, and ensure proper documentation for each transaction.
* Support with logistics, coordinating the delivery and pick-up of vehicles as needed.
* Monitor and order office supplies to ensure smooth operations.
* Help with social media posts, marketing campaigns, and promotional materials as needed.
* Assist with invoicing and bookkeeping tasks, ensuring all records are accurate and up-to-date.
* Perform general office duties as required, including filing, data entry, and correspondence.

Qualifications:

* Previous experience in an administrative or coordinator role, preferably in a related industry (automotive, luxury services, or rentals).
* Strong communication and interpersonal skills; ability to interact with high-profile clients in a professional manner.
* Exceptional organizational and time-management skills with attention to detail.
* Ability to work independently and as part of a team in a fast-paced environment.
* Proficient in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
* Positive, proactive attitude and a strong work ethic.
* Ability to problem-solve and think critically in a dynamic environment.
* Must be reliable, punctual, and able to handle confidential information with discretion.

Compensation:

* Competitive hourly rate based on experience.
* Bonus opportunities based on performance and company growth.

Additional Information:

* This is a full-time, on-site position located in Newport Beach, CA.
* While this position does not offer benefits, there are opportunities for bonuses based on individual and company performance.

If you are a motivated individual with a passion for luxury cars and excellent administrative skills, we encourage you to apply. Join our dynamic team and help us continue to provide exceptional service to our exclusive clientele.

To Apply:  
Please submit your resume and a brief cover letter explaining why you're the ideal candidate for this position. We look forward to hearing from you!

Job Types: Full-time, Part-time

Pay: From $20.00 per hour

Expected hours: 25 – 40 per week

Schedule:

* Day shift
* Evening shift
* Monday to Friday
* Morning shift
* Night shift
* Rotating weekends
* Weekends as needed

Work Location: In person