Job Description

About This Role
Who we are:
 Urbis is people focused, and we want the best for our team, our clients, and our communities. We are a community of passionate problem solvers, sought out by our clients for our fresh thinking and approach to their city-shaping projects. You will make a tangible difference and positive impact, while gaining incredible industry experience and broad ranging exposure to the most exciting work.
   

  

 We pride ourselves on empowering our employees and supporting them to be the best they can be. You will have the benefits of salary continuance insurance, a generous parental leave policy for both primary & secondary carers, work life balance, health & wellbeing programs, extensive training opportunities and much more.
   

  

*Urbis shaping futures, your way!*
The Opportunity
 Are you an organised, self-motivated individual with a passion for taking initiative and making things happen? We're on the lookout for a dynamic Team Administrator to support our high-performing Foresight, Strategy & Impact team. If you're passionate about delivering top-notch administrative support and enjoy taking on exciting, diverse challenges, this is the role for you.
   

  

 In this position, you'll be at the heart of our team, using your exceptional organisational, communication, and time management skills to keep everything running smoothly. With plenty of room to grow and develop, you'll take on exciting challenges that will keep you learning and evolving.
   

  

 If you're ready to make a real impact and become a key part of an innovative, forward-thinking team, we would love to hear from you.
   

  

*Applicants with pre-planned holidays during this festive period are still encouraged to apply.*
You Will
* Provide proactive administrative support to FSI Directors and the wider national team;
* Extensive document preparation, compiling, formatting, word processing and data entry;
* Coordinate travel, diary management, client meetings, team meetings and events;
* Assist with tender submissions by becoming an Urbis ‘tender champion';
* Provide technical support on all Microsoft Office Suite programs and expense management system (Concur);
* Provide financial and technical support on the Urbis Practice Management system (BST), including the set-up of projects, tracking budgets and monthly invoicing;
* Prepare presentations, project sheets and capability statements;
* Collaborate around continuous improvement of existing administrative systems; and
* Learn alongside an experienced team of administrators.


About You
* Demonstrated experience in a similar role
* Brings a positive and ‘can do' attitude
* Ability to provide customer/client-service to a professional standard
* Ability to manage multiple requests on the go
* Ability to develop strong rapport with team members
* High attention to detail
* Be able to adapt to change at a fast pace
* Minimum Intermediate level MS office skills (Excel, Word, Outlook, PowerPoint)


Why Urbis?
Benefits
 Urbis is committed to fostering an inclusive, flexible, and diverse work environment. We encourage applications from Aboriginal and Torres Strait Islander individuals and those returning to work after a career break. By joining us you will receive many benefits including:
   

  

* Salary continuance insurance, a generous parental leave policy, health & wellbeing programs and much more.
* Active mentorship by the best in the business, development of career goals and support in achieving them.
* Investment in ongoing training with all employees provided with an annual budget.
* Monthly morning teas and regular social events to celebrate professional and personal wins.


 Across all our sectors, you will play a part in shaping cities and communities. Bring your spark, and shape futures your way.
   

  

How to Apply?
 Are you ready to start your journey with some of the brightest minds in the industry and you are passionate about making a difference to our clients, community, and team? Click on “Apply for this job.” Or email us at careers@urbis.com.au if you have any questions.
   

  

 Recruitment Agencies - thank you for thinking of us. We do endeavour to fill our opportunities through direct channels wherever possible, however, if we find that we do need agency assistance, we'll be in touch.